Project Management

The following are some of the good rules of project management that a project
manager should abide to when managing a project:.

  • Knowing What is Going On
    – A project manager must know, understand and be able to grasp what the
    project is all about before making any critical decisions which may affect the
    project. This is because many project managers do not know or understand the
    projects which they are managing.
  • Taking Responsibility for Success or Failure of Project
    – Being a project manager requires one to take numerous responsibilities, such
    as being the mediator, the one who is being blamed, the pacifier, the slave
    driver, the unreasonable, and many more. The project manager should be the one
    to accept the responsibilities should the project encounter problems or
  • Having a Good Work Breakdown Structure
    – It is important for the project manager to have a good work breakdown
    structure (WBS) because it is the most critical document to keep projects
    right on track and not lose its focus during the implementation stage.
  • Controlling the Project
    – Controlling the project after the planning stage will determine its outcome
    and success. Project managers are advised to use methods which are most
    comfortable to them, because it would be of no point when they do not know how
    to control the problems although the best methodologies are being adopted.
  • Performing Cost Management
    – It is essential for the project manager to manage the project as accordingly
    within the given budget so as to ensure that the allocation is not overshot
    and problems would not be encountered when it comes to collection of payment.
  • Identifying and Determining the Criteria and Expectations of Project
    team Members

    – As a project manager, one would have to determine and list down the
    expectations of the team members as well as the criteria that they consider
    and look for in a project, such as costs, time, usability, or other factors.
  • Getting Sign-Offs
    – Sign-offs should always be obtained, be it for a phase or for requirement
    documents, as it depends on how projects are implemented and the type of
    deliverables in the particular organization. A sign-off serves as a good
    compass to let the project manager know that something is not right with the
    project, especially if he/she is unable to obtain a sign-off.
  • Gaining Experience through Communication with Upper Management
    – Project managers should also harness the opportunity to approach the senior
    project managers, asking them about existing project problems within the firm
    and getting their input on how to proceed on with the project
  • Reducing Use of Emails
    – As project management involves a lot of coordination and communication, and
    hence, it is only sincere that appointments and negotiations be made through
    phone calls. Emails should only be used for distribution of information as
    clients or anyone involved with the project, as most people do not fancy being
    confronted or corrected through mass emailing.
  • Understanding Culture and How Projects are Managed
    – For a project manager who is managing and dealing with a project that
    involves cross-country resources, it would prove crucial to spend some time
    understanding the differences in culture and how projects are being managed in
    that country. In respect to this, the project manager would first have to
    understand how others work before forcing your way through.
  • Maintaining Spirit of Integrity
    – Project managers would always have to maintain their integrity to ensure
    that projects can be successfully carried through, particularly when the going
    gets tough, difficult decisions would have to be made, and pressure is abound.

Source: Business Computing, Computimes, the News Straits Times newspapers,
19th February 2004

Share this article:
Previous Post: What are Some Traits and Qualities of Great Managers?

February 17, 2004 - In VIEWPOINTS

Next Post: Equipping Employees with New Skills

February 25, 2004 - In VIEWPOINTS